Suggestions and Tips
By Justin Tyme*
We all have the same amount of time to work with,
so how come some people can accomplish so much more than others? It's not the
amount of time we have that's important, it's the effective use of time that
matters. Here are some excellent suggestions and tips for time management that
can leverage your time and make you more productive.
If you would like to see some information on time
management training, visit Ideas and
Training. You'll find books, video and audio tapes and more to help you
management your time and be more productive.
- Recognize from the
beginning that you will probably have to make minor changes in your project
times and schedules from time to time.
- Provide for more time
than you think you will need. This makes your schedule flexible enough to
allow for the unexpected.
- Plan for the time in
between meetings. This is valuable time, yet probably the easiest to waste.
Get into the habit of using it productively.
- Do not schedule time for
certain things, such as reading your mail, when you know it is impractical. We
all have a time of the day when we aren't likely to accomplish much.
- Plan for a good
balance of activities. Social life has many aspects that are all important
- Accomplish a few vital
goals rather than many trivial ones.
- Break large,
overwhelming goals down into smaller, more attainable tasks.
- Carry a pocket planner
or datebook and use it.
- Keep a calendar.
Mark all important dates (for example, dinner with your spouse or meeting with
associates) as soon as you get them.
- Keep a visible list
of "Things to Do" and mark them off as completed.
- Do unpleasant tasks
- Neatness makes the job
- Allow time for yourself
to relax and do nothing.
- Read a book or watch a
video on time management and
effective use of time.
- Establish clear
priorities for what you want to get done. Identify tasks and activities that
are of highest priority and eliminate those of low priority.
- Every day make a list
of what you have to do tomorrow. Prioritise the list and plan to do the most
important tasks first.
- Block out a specific
time slot each day to do your priority tasks. Concentrate fully during
- Figure out when you
work most efficiently. Do priority tasks then.
- Leave time in your
schedule for emergencies. Don't have too many priority tasks in one day. Be
- Ask yourself, "What am I
doing that someone else could do?" Delegate!
- Try to do more than
one thing at once. For example, do errands on your lunch hour, shop at a
location where you can do several errands in one place. Don't schedule too many
things, so that you have to rush during your lunch time. This can add more
stress and slow you down.
- See where you can build
in extra time. Getting up a bit earlier is one way, but only if you still
get enough rest for your body. Identify pockets of time that are wasted and see
if you can use them more efficiently.
- Throw things out
immediately (mail, newspapers, trade publications) to reduce clutter and
the need to reorganize.
- As often as possible,
provide written instructions to subordinates. This can prevent numerous
interruptions-by both of you.
- Do more than your fair
share when you are less stressed. Then, you are much more likely to get help
during those times you need it. Remember, though, you have to ask for
help to get it.
- Divide seemingly
overwhelming tasks into small increments, and attack them one at a time.
- Do one task each day
that you don't like to do. It's good discipline and it will help you through the
- Discuss time
management with your boss and with your co-workers, and determine what you
can do as individuals and as a team to use time more effectively.
- Purge your hard copy
files annually -- your hard disk monthly if possible.
- Stand up while on the
telephone. Your conversations will be shorter.
- Don't try to over
control others. It's frustrating for them and time-consuming for you.
- Make a "worry" list.
These events seldom materialize and you won't spend so much time worrying in the
future once you realize this.
- If you find it difficult
to get any quiet time, try to arrive at the office 20 minutes before anyone
- Set up a tickler file on
your computer to automatically remind you of important projects and
suggestions and tips for time management were compiled by Justin Tyme, a www.com
reporter. You may use this article for your own personal or business newsletter,
ezine or website as long as you credit Justin Tyme and link to www.ideasandtraining.com.
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